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Send & Receive Official / Work Emails Using Gmail!


September 20, 2015 by Abhay

I have seen and experienced the difficulty many people have in managing various accounts, like personal email & work email, daily.

Another problem people face is using the official email on personal computers. For this either the official client or access to web mail is required, or it needs to be setup in a mail client such as Outlook.

But like always, Google has found out a more convenient solution for us. Gmail now allows you to attach your work email to your personal email ID and even send / receive work emails using Gmail. And the best part is that the receiver will see your work email ID only on all mails.

Here’s how to go about it:

1. Log into your Gmail account and click on the gear icon in the top right .

2. Select the Accounts and Import tab.

3. Under the Send mail as: option, click on Add another email address that you own. A small window will pop-up.

4. Here enter your work email address and click on Next Step.
*To more about the “Treat as an alias“, please check out the note from the Google Support page at the end of this post.

5. Enter your SMTP server, port, username and password.
For Example:
SMTP Server:
Port: 25
Password: *****

6. You will get a confirmation code on your work email ID. Enter this code in the space provided and click on Verify.

7. Now another important step is required for replying to mails. Again go to the Accounts & Import, and under the Send mail as select the Reply from the same address to which the message was sent option.

Now easily send and receive work emails using Gmail on your single Email account!
Receiving – Inbox will show emails received in both IDs and your work email will be accordingly labelled.
Sending – While composing a new email, you will have the option to choose the required email ID under ‘From’.

If this post was helpful, please share with yours friends and colleagues.

*Google Support – Google Support – Treat as an alias.

As per the Google Support page:

When you use Gmail’s Send mail as to send messages on behalf of another account, Gmail treats your Send mail as address as an alias of your primary address, which causes the following results:

Messages you send to a Send mail as address appear as unread in your Inbox. These messages also appear in your Sent Mail.
If you receive a message from a Send mail as address and you click Reply, the To: field is incorrectly filled with your primary address.
If you receive a message from a group that uses the same address as your Send mail as address, and you click Reply All, the To: field does not include the address of the group that sent the message.



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